How to stop participants from removing or muting others in Microsoft Teams meetings

– Hello again, Jeremy Chapmanfrom Microsoft Mechanics, and I want to share a quick tip for people managing Teams meetings and it's one of the toprequests that I get, especially from teachers, who ask how can they create a meeting where students aren'tallowed to mute each other, remove each other from the meeting or even remove theteacher from the meeting? I'm gonna show you howwith just one quick tip coming up next.

Okay, so let's say I'mthe school's IT department or a teacher's assistant, and I've set up a meeting between students and I'll representMegan as the one student and Diego who's the teacher, I'm actually logged in as Adele Vance, you'll see up here.

All right, so lookslike a typical meeting, now when I join the meeting, you'll see on my screen that I have both Megan and Diego already joined to the meeting.

And I can go into show participants and as the organizer, I haveimmunity from being muted or removed from the meeting.

But you can see I have the ability to remove the participant, make them an attendee, or mute the participant if their microphone's active.

Now, let's say I go into Diego's screen who's the actual teacher in this case, in my case now, I can goin as you might expect, and I would be able to mute, another attendee ifthey're not already muted.

I can also remove them, which is okay because I'm still the teacher, but now if I switch overand I'm logged in as Megan, I'm the student now, you can see I'm logged in as Megan, so the problem is the teacher here, Diego and Megan have the samerole and the same status, they're both presenters.

So, Megan if she wants to, she can remove Diego, who's the teacher.

So I'll go ahead and remove Diego and now Diego is out of the meeting, but he's the teacher.

So, how do I fix this, to make it so people whoare either practical joking or just want to have some fun I guess during theirclassroom, can't do that and let me show you how.

Now here I am back in theedit view of my meeting, so I have to go into the meeting to make a few setting changesin order to prevent Megan from either muting orremoving Diego the teacher from the meetings, so let me do that.

So I go into meeting options and you can see that I havea couple of controls here that are super useful.

One, we have the meeting lobby.

So for example, if I give everybody an invite to the meeting, I can either have them wait in the lobby, which is great if you'vegot some people that try to join your meetings, butthey shouldn't be admitted in maybe a student forwarded those meetings to someone they shouldn't have or, their accounts werecompromised, any of that stuff, but, the one that I want to show you is actually who can present.

So here in this case, we can make it so justspecific people can present.

So, you remember that we had three participants in our case and we want to actually makeMegan not be able to present.

So I'm gonna go ahead and select Diego, who in this case is playingthe role of our teacher, and I'll click Save.

Okay, so now we canclose this window down, now we can all rejoin the meeting.

So I'm gonna go ahead and do that for the other participants.

Okay, so I've gone and I've joined the other two participants, the student and the teacher, now I'll join as theteacher's assistant, Adele.

Okay, so now we can seeeveryone's in the meeting.

So, as you would expect on my side again, because I'm the organizer, in this case, I'm the TA or I'm the IT resource who's schedule all of these meetings, I can go in and have the ability to mute or remove the participant, for the presenters and attendees.

You can see now though, thatwe've got two different roles.

We've got presenter roles, the organizer and Diego the teacher, and now we have an attendee role.

So if we go and look atwhat Megan can do now, now if I want to actually go in and try to remove my teacher Diego, you'll see that I can't do that.

So that was just a quicktip of using meeting options within Microsoft Teams toactually control the presenter and attendee roles, and also set up controlsaround who can attend and the behavior of theadmit lobby as well.

Hopefully you found this useful and you can check out more tips at aka.

ms/WFHMechanics.

Thanks for watching.

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