(upbeat music) – [Scott] You may already be familiar with some of Google drives morepopular tools such as Docs, Sheets, or Slides, but if youcome down to the more option, you'll find perhaps oneof the most powerful tools here within Drive, andthat is Google Forms.
So in today's video, I wannashow you everything you need to know about creating forms, surveys or participant feedback righthere from within Google.
Hello, everyone, ScottFriesen here at Simpletivity, helping you to get moredone and enjoy less stress, and if we select Google Forms, it's going to open upa brand new form for us to start working with, so let's get started.
Here's our untitled formand probably the first thing that you want to do is giveyour form or your survey or whatever, you're going touse this form for a title.
So let's just call thisone form number one, let's keep it nice and simple.
Now below, you also have anoption to add a description.
Now, this is not a requirement, but sometimes it can be helpfulto add a brief description just to let the survey participant or whoever is going tobe accessing this form, you know why you wouldlike them to fill this out? Now down below, you will have an initialquestion already pre-populated.
It's just titled untitled question, and we've got option one number here.
So let's start with an easy one.
Let's start with what is your name, right? And the great thing about Google Forms, is that you may have noticed that that multiple choice option which was here just a moment ago, has actually changedbecause Google Forms assumed that I was asking a short answer question, and it actually automaticallymade that change for me, which is great because this isexactly what I'm looking for.
I just want a short text box so people can enter in their name.
Now of course there's awide variety of questions in which we can askincluding both short-answer and long-answer, such as a paragraph, multiple choice, checkboxes and dropdown are among some of themost popular options, especially because it's soeasy for the participant to fill things out.
Another great option within Google Forms is you can actually allowusers to upload a file if you want them to send youa screenshot, or upload a PDF.
Maybe you need them to sign a contract or sign a permissionform, you can do that here with file upload, and thenthere's a few different scales and grids a linear scale, you're probably used to seeing this, usuallylike a five-point scale, something like never, rarely, sometimes, often and all the time, a multiplechoice grid, a checkbox grid.
You can also allow themto choose a date or time.
We're not gonna go throughevery single option here, but I encourage you to experiment and use these differentoptions as a part of your form.
So for this first question, what is your name? We want it to be a shortanswer, that's great.
Let's take a quick look atsome of the other options that are available to us here.
Here, we can duplicate this question.
This is very helpful if you have something like a multiple choice answer field, and maybe the answersare going to be the same for a another question, so you can just easilyduplicate that question.
Here we can delete thisquestion if we need to, and then we have somethingthat's called required, there may be some questionswithin your form that you want to force the user to respond to.
So by selecting this slider, they will not be able to submit the form, until they answer thisquestion, or any other question that you may haveselected this slider for.
All right, now that we'vegot our first question here, let's add a few more.
To do that, we wanna go over to the right and we've got this sortof floating menu here, and we wanna hit the plus button, that's gonna add a new question.
So let's add a multiple choicequestion this time around.
How is your day going so far? Alright, so option numberone, maybe I wanna say, it's great, you know, that's one option.
If I wanna give them anotheroption go down to number two, it's okay, and maybe a third option, I'm gonna say it's been a bad day.
Alright, so I've got threemultiple choice options here.
I can continue to add asmany options as I'd like, but you'll also notice thatthere's an add other option, and you're probably used to seeing this in other forms as well.
I can add an other optionsso that if they don't relate with any of the choices given here, well, they can write in their own option, that can be very helpful.
It may just depend on the type of question that you're asking.
Now if you want to removeany of these questions, you simply just need tochoose the X over here on the side.
There I've gotten ridof my other question.
You can also rearrange your questions, you can see the six little dots.
If I want the okay option to be first, I can put that at the top, and maybe it's been a bad day, I want that as the secondoption, I can move them in any order that I like.
You'll also notice that there'sa little image icon here to the right as well, depending on the typeof question you choose, such as multiple choice, you can add an image to these answers.
So maybe I want a great bighappy face beside great.
Maybe I wanna sad facebeside, it's been a bad day, or maybe depending on my question, maybe the question is something like, hey, which of these picturesdo you like the most? Or which of these logos do youthink our company should use? You don't even have to have any text, you could just have themas an image-based answer for the participant to choose.
All right, let's maybe add let's keep with the hover area here because there's a few moreoptions we can use as well.
The second choice hereis to import questions.
So this is great, if you'vealready created some forms within Google Forms, maybe you want torepurpose some questions, particularly some complicated questions that you've used in the past.
Here, I've got some other forms, I could import existingquestions into this new form.
This one down below is actuallynot about changing the text or the text size, but it hasto do with adding a title and description.
Now if I select this, it's not going to replace the title at the top of the screen, but maybe you'd like to add a title or some additional descriptionfurther on in your survey.
So if I select this, you can see I've got a new section here, I'm just gonna say, keep going, and I can add a description if I want.
Don't, don't give up.
Or maybe you just wannatell people what's happening in the next part of the section, if you wanna add a little more detail, but it's not exactly aquestion, you can do that by adding a title here.
I'm just gonna get rid ofthis by selecting delete in this particular example, you also see the ability to add an image or add a video, and let's maybe add an imagejust as a quick example, you can either upload animage from your device, you can take a snapshotif you know the URL, or you can look at some ofyour files within your albums or within your Google Drive.
So if I'd say choose animage to upload here, I'm just gonna see ifI can find something, something quick, let's do this one, this bunch of Google Apps here, it's gonna upload that imageand then insert it directly into my form.
Now you'll notice this isnot a type of question.
I can't add a question on top of this, but the way where this imageor adding video may be helpful, is that if you have aset of questions relating to this afterwards, soyou could tell them here, you know the next three questions or the next few questionsrelate to this image or look at this image carefully, and then answer the next few questions, and so they can alwaysuse this as a reference.
The last thing that we wannasee here is that we can add a new section within Google Forms.
So if I choose this option, you can see that it'screated some separation.
Now I've got section one of two, for the first couple ofquestions that I've created, and I can create a whole new section here.
Now this can be very valuable, if you are wanting to breakup a very lengthy form, a really good rule of thumb is to limit about maybe four or fiveor maybe six questions at most per page, and thenforce the user to click next or to move on to a another section.
The reason being is that sometimes when people open up yoursurvey, or your form, or your feedback, whateveryou're using this form for, if they see you know, 27 questions or a very, very long list, they mightgive up before they even begin.
So breaking it up into sectionscan be very, very helpful.
Here's our new section and I'm gonna actually add just one quick, quick sample question here.
Just say option one, option two, option three, just so we can use it in ourpreview, just so you can see what this looks like withthe different sections.
Now before we see the preview, let's take a look atcustomizing the theme here within our survey.
Up here at the top, you'll see that there's thiscustomized theme palette and if we select this, we'vegot a few different choices, we can choose an imagefor the header section for the beginning of our quiz or our form.
I've got an example overhere something very colorful, but of course, this could be your logo, it could be a brand nameor a title of the survey, you can add at the top of that survey.
You can also quicklychange the theme color.
So if I'm doing somethingfor Simpletivity, well maybe I want something alittle more blue in my theme or maybe I want somethinga little more bright, like this orange.
I can also change the background color, if I want it to be all whiteor if I want more of a contrast between the questions and what'sgoing on behind the screen.
Our last choice is tochange the font style, however, I would be careful about this.
They've got this decorativetext here and a few other that often makes it a littlemore difficult to read, I would recommend thatyou either keep it basic, keep it on something that's very easy for your participants to read.
So you can change your theme here as well.
Okay, now that we're happy with the theme, we've got sort of the basisof our quiz or our form here, let's take a preview and herewe have this little eyeball.
If we click preview in a new tab, it's gonna open up our form.
So here is section number one, remember we only had afew questions here, right? So I can say my name is Scott.
My day's been it's you know, it's going pretty great today, I'm gonna select my last option there, and now you can see I've got a next button because I still have anotherquestion to go right.
So if I select Next, I can go over here, and here is that additionalquestion as well.
So this gives you a feel forwhat users are going to see, this is actually the exact same thing that they are going to seewhen you share this form with others, but there'sone careful note here.
If you hit Submit, ifI hit Submit right now, it is actually goingto add this information to the results of this form.
So be careful, this is actuallymore than just a preview.
It's actually a really, it'sa real live link to your form.
So not only does it show youhow it's going to behave, but if you hit submit, it may skew your data, depending on you know whatyou're using your form for.
So I'm gonna close this one off, yes, I'm gonna leave this let'sgo back to our form as well, and let's take a look at our settings.
Just before we send thisout to our participants what other settings are available to us.
Well here under General, we do have the choice tocollect email addresses if we want to force usersto submit an email address and then of course, they can choose to get a response receipt as well if you wanna sendthem their responses, making sure that they'vebeen submitted correctly.
You can also require users to sign in and this will limit them to respond only once per email address.
So this can be helpful ifyou don't want someone to, you know, repeat andand continue to submit into that form time and time again.
However, this can alsosometimes be a barrier, right? And if you don't want peopleto have additional steps in filling out your form.
Lastly, you can chooseif you want respondents to edit their submission afterwards, or if you want to allowthem to see a summary chart or text responses afterwards as well.
Now there's two otheroptions here as well, under presentation we canchoose to show a progress bar, so as you're looking atthe different sections, you can let them know, oh, you're 33% of the way complete or you're 67% of the way complete, depending on how manysections you've set up.
You can choose to shufflethe question order.
Now, you wanna be carefulwith this as well, 'cause this is going to shuffleup all of your questions within your form.
So just be careful if this isa necessity or not for you.
Last one, and this one ischecked by default is show a link to submit another response.
If you don't want peopleto submit multiple times, sometimes you can leave this unchecked, and then uncheck this one so they don't submit another response.
Last but not least, you can customize yourconfirmation message, you know, thanking themand letting them know that their form has been submitted.
The last one here has to do with quizzes and I'm just gonna giveyou a very brief overview.
If you are a teacher or an instructor, you can choose to make thisform a quiz and that allows you to actually grade the quiz as the individual goesthrough the questions, you can highlight missed questions.
Again, not for everyone butsome powerful tools here within the Settings window.
All right, now thatwe've adjusted our theme, we've taken a look at the preview, we've adjusted our settings, let's send this form out and we're gonna selectthe send button here, and we've got a few differentways in which we can do so.
Again, we've got the choicehere to collect email addresses, if we want from this screen, you can actually send thatemail directly from this dialog, you can just copy andpaste your email addresses, you can adjust the subjectand the message if you want, but I think perhaps the most popular way of sharing a form is via a link.
So here's your unique linkthat you can copy and paste, you can put it within an email, you can put it in social media, it even allows you to shorten that URL, if you like, as well.
So you can copy and paste this and put this wherever you like.
Our last choice here isif we want to embed this and in the form of HTML.
So if you wanna put thison a web page on a website, you can do so as well bycopying this and pasting it within your HTML editor.
All right, well, last but not least, now that we've sent out our form, let's take a look at our responses, and to view yourresponses, you can see that that there is actually a second tab to the right of questions.
Now for this form that we've just created, we don't have any responses, but I do have another sample that I want to show you.
Here's the one that I showedyou earlier with the header, and we've got three responses.
So if we click on the responses tab, here, you can see a summaryof all of our answers, so what did they write for this multiple choice question here? This was a short-answer question, so here are our three different responses, and then I asked themwhat date is it today and they all gave different dates, so I think only one of them was correct.
Now, this is the summary view.
You can also view this by question.
So if I just want to lookat that first question, I can look at all of the answers here and I can toggle to the next question, it shows me what the question is, and I can see what the responses are.
Lastly, I can actually lookat the individual responses, so by choosing this option, Ican actually dive down deeper and say, okay, well what theparticipant one say overall, he or she said yes, okay, and then this date.
So depending on what you're after, you can drill down a little bit deeper.
You'll also wanna know thatwithin the responses tab, this is where you toggleresponses on or off.
So if I turn this off, Ican safely edit things, and know that no one isgoing to be able to respond at that time, but be careful 'cause anyone who has the existing link, is not going to be able toaccess or submit those responses, so you can toggle that here.
The last thing I wanna showwithin the responses menu has to do with thislittle Google Sheets icon.
So this allows you to view yourresponses in Google Sheets.
So up here, this isexactly what it looks like.
We still have all the same responses that we saw on the previous screen.
It includes a littletimestamp showing us when that person submitted that survey, but the great thing here is that you can take this information and manipulate it in somany other different ways, creating graphs, creating charts, or maybe you just prefera spreadsheet view.
So in order to do so, you can just click this little icon here and view them within your responses.
Well, I hope you enjoyed this video about an overview ofGoogle Forms, and remember, you can use this in somany different ways.
Do you want to submitquestions for a survey? Do you wanna use it as acontact form on your website? Or maybe a permission form where people have tosubmit you information? You can do it all righthere within Google Forms.
Have additional questions? Let me know in the comments down below.
Thank you so much for watching, and remember being productivedoes not need to be difficult, in fact, it's very simple.